Functional office space enables someone to get things done as effectively and efficiently as possible. This explains why your workspace looks can also impact an employees' productivity.

For one, the condition of their workspace can impact their concentration. It can also affect their motivation to work.

If you see that your people are not as productive as they should be, it is a sign that it is time to re-organize your office space.

Keep your desk clear

A cluttered desk is bad for your work ethic and your productivity. It can lead to a cluttered mind, leading to a less productive day.

Your desk should be clear of unnecessary items, whether a stack of magazines or an overflowing trash can. There are several reasons it is essential to have a clean and organized desk area.

Firstly, a clean desk will help you with mental clarity.

Secondly, it can also help you find things quickly, without having to go through piles of papers every time you need something. A clean desk will save you time, in the long run, to get more done in a shorter amount of time.

Create a space to relax

An office relaxation space is a part of the office that provides an environment for rest. It usually contains seating, lighting, and other design elements to feel comfortable.

The need for an office relaxation space is growing because of the stressful work environment. The importance of a relaxation area in the office is about how it influences the employees’ mental and even physical well-being.

Every person has a way of relaxing; some people like to read, others like to take a nap, and others like practicing yoga or meditation. These activities should be encouraged in the workplace to reduce stress levels.

Install proper lighting

Office spaces are designed to be both functional and aesthetically pleasing. This includes ensuring that there is enough light in the office.

According to Stanley Felderman, light can affect our physical and mental well-being. Additionally, studies reveal that natural light can improve our mood, boost energy, and encourage alertness and productivity. Hence, it is essential to let as much natural light into the office as possible.

Otherwise, you can opt for "blue-enriched" artificial lights. Such artificial lights resemble daylight. It can also support mental acuity and counteract the effects of Seasonal Affective Disorder (SAD).

Invest in organizational tools

Organizational tools are what help keep an office functional. This can include a file cabinet where you store all the vital company documents that require hard-copy.

Another is ensuring that all office tables have enough drawers. That way, your employees can declutter their workspace.

Sure, you can get creative with organizing stuff in the office. What's important is that they are functional and let you work efficiently.

Add a splash of color

Some offices use color to reflect the company's company culture. It can also help increase productivity and creativity. Most of the time, people stick with their company’s brand colors, which is also acceptable in itself.

However, you can also utilize color in office design more practically by tapping into color theory.

For example, blue is a pretty standard color to find in offices. That's because it communicates a feeling of intelligence, trust, and efficiency. It’s best for places that require more focus and concentration than spaces that require creativity.

Use comfortable office furniture

There’s more focus on how the office looks outside, which doesn't matter to employees unless they have visitors. There is also a lack of consideration in office design for noise levels and acoustics. Mind you, this can make some employees distracted and unfocused.

Companies need to start designing offices that look good and let their employees feel comfortable and productive at work. You can start with investing in comfortable and ergonomic office furniture.

When considering furniture in the office, you have to consider both the size and aesthetics. Instead of moving furniture in and out, why don’t you use Augmented Reality (AR) tools to help you with designing your office. Doing so lets you save time and money and is a more thoughtful way of shopping for the office.

Keep essential items within reach

Functional office space is about organizing your desk and keeping all the essential items within reach. You can keep office essentials like a stapler, paperclips, pens, and highlighters within arm’s reach. This is to ensure that you don’t have to spend time looking for one when you need it.

One of the excellent ways to keep your desk organized is to store all of your stationery supplies in neat containers or drawers. Doing so lets you grab what you need when you need it without having to search through messy drawers or piles of papers.

Mix and match styles

Your office design should be tailored to your company's needs. That way, you can reduce distractions and encourage employee productivity.

When designing an office space, it’s essential to consider the purpose of the office. What does your business do? Who are your clients? What kind of style do you want to project?

There are many different styles of offices that can be used by startups or companies that have a more traditional feel. There are also less formal layouts with open spaces and communal areas. This is perfect for startups that need room to grow as they expand their team.

It's okay to experiment with your office design to find the office design style that is curated to your company’s needs the best.

Declutter

Before you think about design changes, it’s a good idea to clean and declutter the office first. According to Maid Sailors NYC Office Cleaning, decluttering should be the first step in re-organizing a workspace. That way, you can start with a clean slate.

Once you have that blank canvas to work with, you’ll have a better idea of what you want your office design to be based on both aesthetics and functionality.

The nine office design tips listed above should help you create a functional and productive workspace. Try these out when you’re thinking of a redesign of the office so that you can make the most out of your office’s design.

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